Import Invoices into QuickBooks Online & Desktop
Scan, convert, and import PDF invoices into QuickBooks with StatementFlow. Upload PDF invoices and bank statements containing invoice data—get QuickBooks-ready QBO files in minutes. Works with QuickBooks Online and QuickBooks Desktop (2020-2025).
Scan PDF Invoices
Upload PDF invoices and StatementFlow extracts dates, amounts, vendors, and descriptions with 99.8% accuracy. Perfect for importing vendor invoices into QuickBooks.
Instant QuickBooks Import
Generate QBO files that import directly into QuickBooks Online or Desktop. Automatic field mapping means zero manual data entry—upload and done.
Bank-Grade Security
SOC2 compliant with 256-bit encryption. Your invoice data is processed securely and automatically deleted within 24 hours. No permanent storage.
How to Import Invoices into QuickBooks in 3 Steps
Scan PDF invoices and import them into QuickBooks Online or Desktop
Upload PDF Invoices
Drag and drop PDF invoices or bank statements containing invoice data. Supports scanned invoices, digital PDFs, and multi-page documents.
AI Scans & Extracts Data
StatementFlow scans invoices and extracts vendor names, invoice dates, amounts, descriptions, and payment terms with 99.8% accuracy.
Import to QuickBooks
Download QBO file and import into QuickBooks. Invoices appear in your QuickBooks account ready for approval and payment tracking.
Ways to Import Invoices into QuickBooks
QuickBooks Online Invoice Import
Import invoices into QuickBooks Online using these methods:
- QBO Format (Recommended): Upload QBO files via Banking → Upload from file for automatic invoice recognition
- CSV/Excel: Go to Sales → Customers → Import customers, or use third-party import tools
- Manual Entry: Sales → Invoices → Create invoice (slow for bulk imports)
- PDF Invoices: Convert to QBO with StatementFlow for fastest import
QuickBooks Desktop Invoice Import
Import invoices into QuickBooks Desktop (2020-2025):
- QBO Import: File → Utilities → Import → Web Connect Files (for bank-related invoices)
- Excel Import: File → Utilities → Import → Excel Files, then map columns
- IIF Format: File → Utilities → Import → IIF Files (for legacy invoice imports)
- PDF Invoices: Convert to QBO with StatementFlow, then import via Web Connect
Invoice Types Supported for QuickBooks Import
StatementFlow handles various invoice formats and converts them to QuickBooks-compatible QBO files:
Vendor Invoices
- Bills from suppliers and vendors
- Purchase invoices and receipts
- Service provider invoices
- Utility and subscription bills
Bank Statement Invoices
- Invoice payments on bank statements
- Business expense receipts
- Credit card statements with invoices
- Transaction reports from payment processors
Scanned Invoices
- Paper invoices scanned to PDF
- Photographed receipts and invoices
- Multi-page invoice documents
- Low-quality scans (StatementFlow enhances)
Digital Invoices
- PDF invoices from email
- Downloaded vendor invoices
- E-commerce receipts and invoices
- Automated invoices from SaaS platforms
Why Bookkeepers Choose StatementFlow for Invoice Imports
99.8% Extraction Accuracy
Our AI-powered invoice scanner extracts dates, amounts, vendors, and descriptions with bank-grade precision. Unlike OCR tools that guess, StatementFlow validates every field before generating QuickBooks files.
Automatic Field Mapping
QBO files from StatementFlow include automatic field mapping for QuickBooks. No manual column matching, no CSV import errors—just upload and import. Works with both QuickBooks Online and Desktop.
Multi-Page Invoice Support
Upload multi-page PDF invoices with line items across pages. StatementFlow intelligently parses complex invoice layouts, preserving itemized details for QuickBooks import.
Free Daily Invoice Imports
Import up to 5 pages of invoices per day absolutely free. Perfect for small businesses and bookkeepers handling vendor bills. Need more? Paid plans start at just $12.99/month for 120 pages.
Frequently Asked Questions About Importing Invoices into QuickBooks
How do I import invoices into QuickBooks Online?
To import invoices into QuickBooks Online: 1) Navigate to Banking or Sales menu, 2) Select 'Upload from file' or 'Import', 3) Choose your invoice file (QBO, CSV, or Excel format), 4) Map fields if needed, 5) Review and confirm import. For PDF invoices, use StatementFlow to convert them to QuickBooks-ready QBO format first for automatic field mapping.
Can I scan PDF invoices into QuickBooks?
Yes, you can scan and import PDF invoices into QuickBooks using StatementFlow. Upload your PDF invoices, and StatementFlow extracts transaction data with 99.8% accuracy, converting them to QBO format that QuickBooks can import directly. This works for both QuickBooks Online and QuickBooks Desktop.
How do I upload invoices to QuickBooks Online?
To upload invoices to QuickBooks Online: 1) Go to Sales → Invoices, 2) Click 'Import invoices' or use Banking → Upload from file for bank statements containing invoice data, 3) Select your file (QBO or CSV), 4) QuickBooks will automatically match fields for QBO files, 5) Review imported invoices and save. For PDF invoices, convert them to QBO format using StatementFlow first.
What's the best format to import invoices into QuickBooks?
QBO format is the best format for importing invoices into QuickBooks because it includes automatic field mapping, reduces errors, and works with both QuickBooks Online and Desktop. CSV and Excel formats work too but require manual column mapping. StatementFlow converts PDF invoices to QBO format for seamless QuickBooks import.
Can I import invoices into QuickBooks Desktop?
Yes, you can import invoices into QuickBooks Desktop (2020-2025) using QBO files via File → Utilities → Import → Web Connect Files, or CSV files via File → Utilities → Import → Excel Files. StatementFlow generates QBO files that work seamlessly with QuickBooks Desktop for invoice imports.
How accurate is invoice scanning for QuickBooks?
StatementFlow achieves 99.8% accuracy when scanning and converting PDF invoices for QuickBooks import. Our AI-powered system extracts invoice dates, amounts, vendors, and descriptions with bank-grade precision, validating data before generating QuickBooks-ready QBO files.
Can I import vendor bills into QuickBooks?
Yes, StatementFlow supports vendor bill imports into QuickBooks. Upload PDF bills from suppliers, and our system extracts vendor information, due dates, and line items. The generated QBO file can be imported into QuickBooks Online via Banking menu or QuickBooks Desktop via Web Connect. View pricing plans.
Does StatementFlow support multi-currency invoices?
Yes, StatementFlow automatically detects and handles multi-currency invoices in USD, GBP, EUR, and other major currencies. The currency information is preserved in the QBO file for correct QuickBooks import. Perfect for businesses with international vendors.
Related Resources
Ready to Import Invoices into QuickBooks?
Start scanning and importing PDF invoices into QuickBooks today. Free for 5 pages daily, no credit card required. Works with QuickBooks Online and QuickBooks Desktop.